Every EVS volunteer is entitled to the reimbursement of the travel costs. Its amount is precisely calculated and established by the European Commission (EC) according to the country of origin and the destination country. The travel cost calculator can be found here.

It is required that the volunteers keep the original documents (bus, train or boat tickets, public transport, boarding passes, but NOT taxi or car pooling expenses) and present them to the receiving institution along with the reimbursement request document. It is also essential to be able to provide a proof of payment to each and every one of these costs (meaning – printout / text document from your account proving that the money has been sent).

The total travel budget (calculated above) can be used only for the journey TO and FROM the project (only one arrival and one departure journey – not during the project), and only between the same two countries. The amount of money that has not been used for travels will not be paid to the volunteer in cash or via transfer, nor to the organization. It is simply sent back to the EC to be used for projects’ travel cost purposes.

In the reimbursement document do not forget to state:

• Your project number
• Name of the project
• Clear caption – for what purpose you wish to be reimbursed
• Detailed breakdown of the individual pieces of the journey (to all of which you can provide the original travel document) including dates and times from the tickets
• Cost of these individual journeys and the whole cost in total
• Details of your bank account (Name of the bank, IBAN, SWIFT)
• Your signature

After receiving and assessing your original travel documents and the reimbursement document, the receiving organization will transfer the requested amount of money to your indicated bank account.